The International Community of Women Living with HIV & AIDS Eastern Africa is looking for a Finance Assistant to join the organisation. This person will belong to the Finance and Administration department and will report to the Finance and Administration Manager.
Main purpose/Objective: Responsible for effective financial management, accurate and timely financial information, and effective utilization of organization financial resources.
Accounting, Finance Payments and Grants Reporting
• Analyze and prepare timely & accurate financial reports for decision making.
• Analyze and circulate monthly, quarterly, semi annual and annual management reports.
• Review donor reports as per specific donor contract requirements and ICWEA requirements.
• Prepare and submit monthly, quarterly and annual reports to Finance & Administration Manager.
• Maintains accounting records by making copies, filing returns and data entry
• Assist in preparation of the year-end audit schedules for the accounts.
• Provide leave cover for the Finance &Administration Manager pertaining to accounts and record keeping needs
• Prepare & submit monthly PAYE, withholding tax payments and other statutory requirements.
Annual Plans and Budget control & monitoring
• Support in the preparation of annual and quarterly budget forecasts
• Review budgets to ensure that they are consistent with the guidelines, realistic and in line with ICWEA’s strategic plan
• Consolidate budgets and annual cash flows
Treasury Management
• Review and consolidate ICWEA cash remittances
• Review cashbooks/petty cashbooks and ensure that there are sufficient funds to run ICWEA activities
• Maintain and update bank correspondence files
Projects and Grants Management
• Support development of project proposal budgets to ensure that they are realistic and in line with the activities in the proposal
• Review progress financial reports, accountabilities, donor funding matrices
• Prepare bank reconciliations
• Support project closure activities with financial information to aide in evaluation
• Review accountabilities submitted by Programme teams
Critical Competencies
• Analytical skills, Project management knowledge, knowledge of book keeping practices and principles, Grants management, Capacity development, Performance management, Budgeting & budgetary control, Resource mobilization and monitoring, Documentation, information management and reporting, Stakeholder management, Negotiating, and persuasiveness;
• Planning and organizing; problem analysis; oral and written communication; results oriented; team-player; pro-activeness; creativity; gender and human rights sensitive; listening; non-judgmental and respecting the principle of confidentiality and meaningful participation of women living with HIV
Qualifications
• Diploma or Bachelor’s Degree in a Business and accounting related field;
• Minimum of Two (2) years’ relevant work experience in an NGO setting
Skills required
• Sufficient experience in programme and projects financial management
• Communication, report writing, analytical skills and proficiency in use of Computerized Accounting Systems
• Ability to meet deadlines and handle diverse tasks simultaneously using prioritization
• Ability to work well with women living with HIV in our diversities
• Excellent presentation skills
This position is only open to Women living with HIV and young women living with HIV are encouraged to apply.
How to Apply
To express Interest in this opportunity, send a One Pager Expression of Interest together with your Curriculum Vitae (CV) to jobs@icwea.org or hand deliver to our offices at: Plot 1106 Ssenge, Off Kayunga, Hoima Road,Wakiso District by 4th February 2016.
- Applicants are required to quote their current and expected salary on the cover letter.
Only short listed candidates will be contacted.
Download the job advert here: Finance assistant
